MyHeavyPlantMate
For owner-operators, contractors and small hire firms

Every machine maintained, checked and in date.

MyHeavyPlantMate keeps your plant’s maintenance by engine hours, daily pre-use checks and defects, LOLER, PUWER and MOT dates, shifts, fuel, documents, attachments, operators and hire in one place, whether you run one mini excavator or a yard of forty.

Get the app See what it does

Free 30-day trial, no card needed. Then £49.99 a year. No adverts. No tracking.

The MyHeavyPlantMate Home screen, headed “Hi Sam” with the digger logo: Your machines, EX-07 marked Do not use with 2 defects and TH-02 on hire to Acme Groundworks, each with a Start button; Next up showing a hydraulic hose leaking on EX-07 and its track tension check 30 hours over; and a Don’t forget list starting with “Book the LOLER for TH-02”.
Home: your machines, their status, what’s due next and what not to forget
What it does

Less paperwork, more hours on the clock

MyHeavyPlantMate replaces the service book in the cab, the daily check sheets on the clipboard, the reminders scattered across your calendar and the LOLER reports in a plastic wallet.

  • Every machine at a glance

    Open the app and Home shows all your machines with what needs doing on each, a status pill when one is marked Do not use, on hire or reported stolen, the next jobs coming due across the fleet, and a Start button on each machine.

  • Maintenance by engine hours

    Set services by engine hours, by time, or both, whichever comes first. Engine oil and filters, hydraulic oil, track tension, greasing, DPF and AdBlue checks all get a clear status, and hours-based jobs show a forecast date from how much the machine actually works.

  • Daily pre-use checks with defects

    Every machine starts with the daily pre-use check the law expects. Pass, fail or skip each item; a fail raises a defect with its severity, and a “Do not use” defect stops the machine until it is fixed. Build your own lists from suggestions matched to the machine.

  • LOLER, PUWER and MOT in date

    Each machine’s Compliance page shows its statutory items together: the LOLER thorough examination, PUWER inspection, MOT, road tax and insurance, with what is overdue, what expires soon and what is in date. Mark an examination done and the app asks for the report.

  • Shifts and hours

    Start a shift in two taps: the site, the operator and the daily check on one screen, then Go. The engine timer runs on its own, or read the hour meter at the start and the end. Hours add up even if your phone locks. End the shift with fuel added, photos and your end-of-shift checks.

  • Fuel and burn rate

    Log diesel, HVO, red diesel, petrol and AdBlue with the cost and the hour meter at the fill. Each machine shows litres and cost over the last 30 days and its litres per hour, so a thirsty engine or a leaking tank shows up early.

  • Documents with expiry reminders

    Keep LOLER reports, PUWER inspections, insurance, V5C, MOT, CE declarations, hire and finance agreements, invoices, manuals and operators’ CPCS or NPORS cards, with numbers, expiry dates and a photo or PDF of each. You’ll get a nudge before anything runs out.

  • Attachments, operators and hire

    Know which bucket, breaker or forks is on which machine and where the rest are. Keep your operators and their cards. Put a machine on hire with the customer, site, rate and return date, and get an alert when it is due back. Print a QR tag for every machine.

  • Works offline, backed up to your account

    No signal in the cutting or at the bottom of the quarry? The phone app keeps everything on your device and syncs when you’re back in range. Your records, photos and documents are kept safe with your account, so a new phone or a second phone has everything, and you can make an audit pack PDF for any machine.

See it in action

Made for the cab, not the office

Big buttons, clear status and as few taps as possible. Easy to use with gloves on and the engine running.

  • Start shift screen for TH-02: the site Elm Road, Chippenham, the operator Sam Hill, Sunny and Cloudy weather chosen, the required Daily pre-use check open below with 5 of 13 done, and a big Go button.
    Start a shift Site, operator and the daily pre-use check on one screen, then Go.
  • The Daily pre-use check for EX-07, 6 of 13 ticked with 1 failed and 1 required item left: the walk-round, tracks, hydraulic hoses, lights and mirrors ticked, and “Attachment pins and quick hitch locked” marked Failed in red, above Later and Complete buttons.
    Daily pre-use check Pass, fail or mark an item not needed. A fail raises a defect.
  • Defects for EX-07, 2 open and 1 resolved: a Report a defect button, then “Hydraulic hose leaking at the dipper ram” marked Do not use, found 2 days ago by Sam Hill on the daily check, “Reversing camera screen flickers” marked Major, and “Bucket tooth missing” resolved 4 weeks ago.
    Defects Minor, major or Do not use, with photos, until the repair is logged.
  • Maintenance for EX-07: Overdue, the track tension and undercarriage wear check due at 3174.2 hours with the meter now at 3204.2; Due soon, the lights, beacon, reversing alarm and camera check due 13 October; then the Up to date list of 27 jobs starting with drive belts and fuel filters, each with its due date, hours and an estimated date at the usual rate.
    Maintenance What’s overdue and what’s due soon, by engine hours or by date.
  • Compliance for TH-02: the LOLER thorough examination due in 20 days, the plant insurance expiring in 12 days and the LOLER report expiring in 20 days, each marked Due soon, then the PUWER inspection and the MOT test marked In date.
    Compliance LOLER, PUWER, MOT, road tax and insurance for the machine, with what’s due.
  • End shift screen for TH-02 at Elm Road, Chippenham: ended at 15:09 and stops the engine, the site, a Checklists section, and the Fuel added card with Diesel selected and 95 litres entered, above a Finish button.
    End of shift End-of-shift checks, fuel and AdBlue added, photos, then Finish.
  • Hire for TH-02: on hire to Acme Groundworks at Elm Road, Chippenham until 15 November 2026, with the customer, site, contact number, the date it went out, when it is expected back, the weekly rate and notes, above Off hire and Details buttons.
    Hire Who has the machine, where it is and when it’s due back.
  • The TH-02 telehandler’s page: tiles for Daily checks, Maintenance with 1 due soon, Shifts, Compliance with the LOLER due in 20 days, Defects, Documents with the insurance expiring, Fuel with 220 litres in the last 30 days and Attachments.
    Your machine One page per machine: daily checks, maintenance, shifts, compliance, defects, documents, fuel, attachments and hire.
How it fits together

Work as normal. The app does the sums.

  1. Start Two taps: Start, then Go. The daily pre-use check is on the same screen, and a “Do not use” defect stops the shift before it starts.
  2. Work The engine timer runs while the machine is working, or read the hour meter at the start and the end.
  3. Finish Two taps again: End shift, then Finish, with your end-of-shift checks, fuel added and photos on the same screen.
  4. Stay ahead Engine hours update and you’ll see what’s coming due: “500-hour service due in 12 hours”, “LOLER expires in 20 days”.

Get MyHeavyPlantMate

For iPhone and Android. Sign up with your email address.

Questions

Frequently asked questions

Does it work without a phone signal?

Yes. The iPhone and Android apps store everything on your phone first, so you can start shifts, run the engine timer, do the daily check, report defects and record maintenance with no signal at all. Your changes sync the next time you have a connection.

Which machines is it for?

Construction and agricultural plant of any make: excavators and mini excavators, wheeled excavators, backhoe loaders, telehandlers, dumpers, rollers, wheel loaders, dozers, skid steers, cranes, MEWPs, forklifts, generators, compressors and tractors, with one engine, two, or none at all.

When you add a machine, we suggest ready-made maintenance jobs matched to its type, its engine and what’s fitted (quick hitch, AdBlue, DPF, breaker circuit, cab, telematics, road registration, lifting equipment), plus the daily pre-use check. When you build your own checklists, the items we suggest are matched to your machine too. A machine that lifts people gets its LOLER examination every 6 months instead of 12. You can edit everything and add your own jobs and lists.

Does it replace my LOLER and PUWER inspections?

No. MyHeavyPlantMate keeps the records and tells you when things are due: the daily pre-use check PUWER expects, the thorough examination LOLER requires, the MOT, and the report or certificate each one produces. The inspections themselves are still done by a competent person, and you remain responsible for the safety of your machines and the people around them.

What it does give you is an answer when someone asks: the Compliance page for each machine, the history of its daily checks and defects, and an audit pack PDF for any date range.

Is my data private?

Yes. There are no adverts, no analytics or tracking tools, and we never sell your data. If the app crashes, it sends us a crash report without personal details so we can fix the problem.

Your photos and PDFs are backed up privately to your own account. Your position at the start and end of a shift is only saved if you allow it. When you tap the location button to fill in a site name, your phone’s built-in location service (from Apple or Google) looks up the name.

Read the full privacy policy.

Are my photos and documents backed up?

Yes. Photos and PDFs you add to documents, service records, defects, shifts, attachments and machines are backed up to your account in cloud storage, so they open on your other devices too. Photos are compressed to under 1 MB and PDFs can be up to 2 MB. Add one with no signal and it uploads when you’re back in range.

You can also share or export any file from the phone app.

How do I delete my account?

In the app, go to More → Your data → Delete account. This permanently deletes your account and everything in it. If you can’t get into the app, see how to delete your account for other ways to ask us.

How much does it cost?

MyHeavyPlantMate is free to download and comes with a 30-day free trial, no card needed. After that it’s £49.99 a year, less than £1 a week, for every machine on your account. You subscribe in the iPhone or Android app, through the App Store or Google Play. The subscription renews every year, and you can cancel any time in your App Store or Google Play settings.

If you don’t subscribe, your account becomes read-only: you can still see and export everything, and your data is kept for 12 months in case you come back.

How many machines can I add?

Up to 25 per account, with as many attachments and operators as you need. Running a bigger fleet? Email us.

How many photos and files can I keep?

Every account includes 1 GB of storage for photos and PDFs, which is room for around a thousand photos. Each shift, defect, service record, attachment and document holds up to 10 of them, and a machine has its cover photo. The app shows what you’ve used under More → Your data.

Contact

Get in touch

Questions, feedback, a bug to report or a feature you’d love to see? Email us and a real person will reply.

[email protected]

Email support